Library Board of Directors Bylaws
ARTICLE I - NAME
This board is known as the Board of Directors of the Cranberry Public Library.
ARTICLE II - OBJECTIVES
Section 1. The objective of this Board is: to establish, maintain, and encourage the use of a library by the general public in Cranberry Township.
Section 2. The objectives of this library are: to serve the community as a general center of reliable information; to provide the opportunity and the encouragement for children, young people, and adults to educate themselves continuously; and to serve as a repository for items of local historical interest.
ARTICLE III - MEMBERSHIP
Section 1. The Board of Directors consists of seven (7) members appointed by the Board of Supervisors of Cranberry Township, or its successors, for a term of three (3) years.
Section 2. The Board of Supervisors, or its successors, fills any vacancies occurring from any cause. Vacancies will be filled for the unexpired term. All members, if possible, will serve until their successors have been named.
Section 3. No member of the Board of Directors will receive any salary for his/her service.
Section 4. No member of the Board of Directors may miss more than two consecutive meetings, or three out of five consecutive meetings. Such absences will result in automatic dismissal.
Section 5. No board member may serve more than two consecutive three-year terms. Members serving one half or more of an unexpired term will be deemed to have served a full term.
ARTICLE IV - ORGANIZATION
Section 1. The Board of Directors will elect officers from its membership. The officers will be: President, Vice-President, Secretary, and Treasurer. No officer can hold his/her office for more than three (3) consecutive years.
Section 2. Meetings of the Board of Directors take place at least every other month.
Section 3. Four (4) members constitute a quorum at any meeting.
ARTICLE V - DUTIES OF OFFICERS
Section 1. The President presides at all meetings of the Board of Directors, has general charge and direction of the business of the Board, and executes, in the name of the Board, all contracts and agreements authorized by the Board. The President may call a special meeting of the Board of Directors at any time, provided that reasonable notice be given.
Section 2. The Vice-President, in the absence of the President, exercises all the duties of the President.
Section 3. The Treasurer is the custodian of the monies of the Library and is responsible for its accounts and for making regular reports at each meeting. Payments of $1,000 or less may be approved and signed by any one of the following individuals: President, Vice-President, Treasurer, Head Librarian. Payment in excess of $1,000 must have two of the above signatures.
Section 4. The Secretary keeps a record of all regular and special meetings of the Board and serves as custodian of all correspondence and records pertaining to this Board.
ARTICLE VI - FISCAL YEAR
The fiscal year begins January 1 of each year.
ARTICLE VII - AUDIT
An audit of the Library's financial records must be completed each year prior to April 15 of the succeeding year.
ARTICLE VIII - AMENDMENTS
Amendments may be made to these bylaws at any regular or special meeting of the Board of Directors by a vote of the members present with five (5) affirmative votes, provided that a written notice of the proposed amendment(s) is presented to the members one month before the meetings at which the voting is to take place.
ARTICLE IX - PARLIAMENTARY PROCEDURE
Robert's Rules of Order, revised when not in conflict with these bylaws, govern the proceedings of this Board.
ARTICLE X - NOTIFICATION OF MEETINGS
The Board will comply with all the requirements of the State "Sunshine Law."
- Adopted March 6, 1984
- Article V, Section 3 - changed December 5, 1988
- Article III, Section 4 - added November 30, 1989
- Article XI - changed November 20, 1989 (NOW ARTICLE X)
- Article III, Section 5 - added March 17, 1997
- Article VIII ASSETS-Deleted February 9, 2004, SUCCEEDING ARTICLES
- RENUMBERED, EG. ARTICLE IX MADE ARTICLE VIII, ARTICLE X MADE
- ARTICLE IX, ARTICLE XI MADE ARTICLE X.
- Revised October 6, 2006 to conform with “Financial Policies and Procedures Manual